Did you know that 83% of recruiters say a great cover letter can secure an interview even if the resume isn’t perfect?
A well-structured cover letter not only complements your resume but also highlights your enthusiasm, qualifications, and suitability for the role.
However, crafting a compelling cover letter can feel overwhelming without a proper outline.
The solution?
A clear, step-by-step outline to guide your writing. Let’s dive into the 5 simple steps you need to create a winning cover letter outline.
1. Start with a Professional Header
Your header sets the tone for the entire document and ensures it looks professional and polished. Here’s what to include:
- Your Contact Information: List your full name, phone number, email address, and LinkedIn profile link (if relevant) at the top.
- Date: Add the date below your contact details.
- Employer’s Details: Include the hiring manager’s name, job title, company name, and address.
Pro Tip: Whenever possible, address your cover letter to a specific person. If you can’t find the hiring manager’s name, use a professional salutation like “Dear Hiring Manager.”
2. Write an Attention-Grabbing Opening Paragraph
The opening paragraph is your chance to hook the reader and make them want to keep reading. Aim to be engaging, specific, and enthusiastic.
Your first paragraph should include:
- Why You’re Writing: Mention the position you’re applying for and how you learned about it.
- A Standout Statement: Highlight one key skill, achievement, or trait that makes you a strong candidate.
For example:
“I am excited to apply for the Marketing Manager role at XYZ Company, as advertised on your website. With a proven track record of driving 25% revenue growth through targeted campaigns, I’m eager to bring my expertise to your team.”
Also Read: What are some great cover letter examples?
3. Highlight Your Skills and Achievements
The body of your cover letter is where you connect your qualifications to the job description. Use 1-2 paragraphs to showcase how your skills and experiences align with the role.
Here’s a simple framework to follow:
- Match Skills to the Job: Identify the top skills mentioned in the job description and provide examples of how you’ve demonstrated them.
- Use Metrics: Whenever possible, quantify your achievements to make them more impactful. For example: “Led a team of 10 to deliver a product launch that increased sales by 40%.”
Pro Tip: Avoid repeating your resume verbatim. Instead, focus on adding context and emphasizing how your experiences prepare you for this specific role.
4. Include a Compelling Closing Paragraph
The closing paragraph is your final opportunity to leave a lasting impression. Here’s what to include:
- Restate Your Enthusiasm: Reiterate your excitement about the role and your fit for the position.
- Call to Action: Politely request the next step, such as an interview or further discussion.
- Gratitude: Thank the reader for their time and consideration.
For example:
“I am excited about the opportunity to contribute to XYZ Company’s success. I would love to discuss how my background aligns with your goals in more detail. Thank you for considering my application, and I look forward to the possibility of speaking with you soon.”
Also Read: How to start a cover letter?
5. Sign Off Professionally
A strong sign-off ties your cover letter together and leaves a professional impression. Use formal closings such as:
- “Sincerely,”
- “Regards,”
Leave three blank lines for your handwritten or digital signature if submitting a printed version, followed by your typed name.
Also Read: How to address a cover letter without a name?
Common Mistakes to Avoid
Even the best cover letter outline can fall short if you make common mistakes. Here’s what to watch out for:
- Generic Language: Avoid phrases like “I’m a hard worker” without providing examples. Be specific and results-oriented.
- Repeating Your Resume: Your cover letter should complement, not duplicate, your resume.
- One-size-fits-all approach: Tailor your letter for each job application to show genuine interest and effort.
Also Read: How to end a cover letter?
Conclusion
A well-organized cover letter outline is the key to crafting a compelling application that grabs attention and sets you apart from other candidates.
By following these five steps, you’ll create a cover letter that highlights your qualifications, demonstrates your enthusiasm, and convinces hiring managers to give you a call.
If you need help bringing your cover letter to life, use Hiration’s Cover Letter Builder to simplify the process with expertly designed templates and AI-driven writing suggestions.
Let us help you create a standout cover letter in minutes. Good luck with your job search!
