Emailing a Resume to Recruiter: How to Draft the Perfect Email in 2022

by Hiration

Click here to directly go to the complete emailing sample.

Are you wondering how to email a resume to recruiter?

Emailing a resume is not as easy as it seems nor is it rocket science!

There are various steps you need to follow while sending a resume via email to make a compelling and long-lasting impact on the recruiter’s mind.

Since emails are the new age of letters, emailing a resume is like posting a letter. But these letters are rather digital unlike the traditional letters written on paper.

Let us delve deep into how to email a resume for applying to various jobs while also getting a better understanding of the following FAQs:

Why Email a Resume to Recruiters?


These days one can easily apply to most jobs on a job portal by either filling out a form or uploading one's resume.

So should I email a recruiter my resume?

Sending a resume email might seem moot at first when you've already applied through a portal.

And the question arises- 'Is sending a resume email that important? Why should you go through the extra process of emailing the resume?'

The answer is one word: Personalization!

Emailing the resume to a recruiter gives you a chance to make it more personalized.

Amidst the millions of people who are applying to jobs in the same standard way, a crisp email with your resume and cover letter attached has the potential to give you that edge.

All recruiters are looking to find the perfect candidate. When you write an email to send a resume to a recruiter, you have the chance to make a great first impression.

If you know the right way to email a resume, you can probably go to the top of the recruiters' list of candidates.

The way you present your resume matters a lot when you're applying to jobs. A genuine effort from your side is always appreciated.

Also Read: What is the best way for emailing a resume to recruiter?

Sample Email For Job Application with Resume


Now for the hands-on part, you can find a sample email for sending your resume to a recruiter.

We encourage you to go ahead and use this sample email to send a resume and cover letter to the recruiter and hiring managers of your target jobs.

Go through the below-given example of an ideal email:

Also Read: How to draft a networking email?

How to Find the Recruiter's Email?


The first step before sending a resume email is to ensure that you have the correct email address of the recruiter.

This email address must be of the hiring manager.

CEOs, Product Managers, or even the concerned department heads are not directly involved in recruitment.

If you don't have the correct email address, you can look up the company's page on Google, LinkedIn, their website, or related public platforms to find the email ID.

Another option is to directly call the company's office and ask for the email id of the recruiter.

Most often, they will help you with the correct details.

This is what most hiring managers’ email ID looks like:

hiringmanagername@company[dot]com

OR

firstname.lastname@company[dot]com

Hiration pro tip:
In case you still do not have the email address, email your resume to the company's concerned department. However, you must mention a line about forwarding your mail to the required department.

You may close your email with: "Please forward my mail to the concerned department."

Also, your email id must look professional.

Ensure that the email id you use to send the resume does not contain any slang like cool/hot. This will make you look insincere in the recruiter's eyes. So don't compromise your chances of landing an interview.

Imagine a recruiter receives two resumes - one sent from johnhalford@gmail[dot]com and the other from gymfreakjim@gmail[dot]com.

Which one do you think has a greater chance of getting shortlisted?

Even if Gym Freak Jim is better qualified for the job, do you think the recruiter will even open his email?

Also, if you can, avoid emailing your resume using Yahoo/Hotmail IDs. They are outdated, and using them makes you appear obsolete. Use either your domain or Gmail for emailing a resume.

A perfect example of your professional email id could be firstnamelastname@example[dot]com

How to Email Your Resume to Recruiters?


Let's see how to craft a stellar email to a recruiter to get yourself an interview:

Draft a Strong Subject Line for Resume Email


The second step to submitting a resume online is to have a powerful resume email subject line.

Recruiters receive a lot of applications that they have to go through daily. To make your resume email stand out, you must include a subject line that catches their attention.

Your subject line for the resume email should make the recruiter want to read the rest of the email.

The subject should contain the job role you are applying for. It is awe-inspiring if you can include your highest achievement in the subject line, but don't try to force it.

If you are not applying for any post but only dropping your mail for future prospects, you can mention the field instead of the job profile.

Hiration pro tip:
If anyone has recommended you, it is best if you mention it in your subject line.

The recruiter may notice it, and you get preference over other candidates!

A perfect example of a powerful resume email subject line could be:

Senior Management Professional Seeking AVP Role at ABC Ltd.

You can make the subject line of your resume email more powerful by including power verbs. Have a look at some of the best power verbs for resumes.

Compose a Professional Body for Resume Email


In step three, we will explore how to write the resume email body section.

When sending your resume to a recruiter, the email body is where you really make the greatest impression and can put your case forward effectively.

Some basic things to keep in mind while writing a resume email body are:

1. Keep the Body of the Resume Email Short and Simple


Keep your resume email body short and crisp to save the recruiter's time. It is always better if you get straight to the point. Be concise and do not use difficult words or technical jargon in your resume mail.

Be sure to specify who you are, why you are contacting the organization, and what value you would add to the organization. It separates you from the rat race and makes you a priority for the recruiter.

Once you edit the email body, you must proofread the entire document before sending it.

2. Avoid Fancy Formatting in the Resume Email Text


If you want your email to be read, it is advisable to remove all the formatting.

Remove any colors, keep the font style basic, and maintain the text’s overall readability.

Do not use HTML or other formatting options as you do not know which email client is being used by the recruiter.

However, you must take care of capitalization, highlighting & subheadings in your resume.

Hiration pro tip:
If the format has been specified in the job description, you should religiously follow it while writing the resume email.

3. Attachments: How to Send Resume In Email


There are three possibilities when it comes to emailing a resume and cover letter:

  • You include both the cover letter and resume in the resume email itself
  • You include a cover letter in the email and send the resume as an attachment
  • You include both your cover letter and resume in the attachment of the email

Whichever option you go for, mention it and do not leave any scope for doubt. Recruiters are almost always in a hurry, and your attachment, resume, or cover letter might likely get missed.

If you are attaching additional documents, consider the format you send them before sending your resume to a recruiter. If nothing is specified, .docx or .pdf formats are usually the way to go.

Hiration pro tip:
Between the two, pdf is slightly better than doc. This allows the formatting to remain unchanged. But in case the organization has specified a particular format, stick to that.

Also, do not forget to name your resume file accordingly. You should include your first and last names in the file name and not leave a generic name like 'resume.’

A suitable example would be:
firstnamelastnameresume.docx, firstnamelastnamecoverletter.docx

Your resume will be downloaded into a folder containing hundreds of other resumes. A resume file name like 'new document' or 'resume' is a recipe for disaster.

End the Resume Email with Your Signature


Instead of simply signing off your resume email with your first name, in the end, you should include your full signature.

This is very effective and makes it easy for the recruiter to contact you.

Many people miss their interview chances simply because their contact information wasn't readily available to the recruiter.

Try to include all relevant details in your signature in your resume email. Example: Email id, LinkedIn profile, Phone number, etc.

Test the Resume Email


Before emailing a resume to the recruiter, a better option would be to email yourself first.

This helps you assess the readability of the mail. You can see for yourself how the email looks and if changes are required to make it look better.

Ensure that the resume is attached to the email along with other documents.

Press SEND

Send a Follow Up Email if Required


It is perfectly acceptable to close the loop by sending another email if you don't get a confirmation that they got your resume.

It's best to wait at least 3-5 days to respond before sending another email to confirm.

After emailing a resume to a recruiter, you need to follow up to ensure that your resume is on track.

Also Read: How to send a follow up email after interview?

Tips for Sending Your Resume Email


Keep the following points in mind while emailing a resume to recruiter:

  • Find the email id of the recruiter/hiring manager
  • Write a crisp resume email subject line to capture the attention
  • Introduce yourself at the beginning of the resume email body
  • Follow it up by concisely mentioning the value you bring to the company
  • End the resume email body by asking for a suitable interview/meeting time
  • Create a professional signature with all your relevant contact details
  • Attach all relevant documents, including resume and cover letter
  • Test run the email to see if everything is in order

Also Read: Dow you need to send an email cover letter?

Key Takeaways


Every job profile requires a different resume, and so does an email if such is the case wherein you need to communicate through emails.

Always remember the following points while sending your resume via email:

  • Always make sure you use an official email address to send your resume and cross-check that the recipient’s email address is correct.
  • Write a suitable and relevant subject line for your email.
  • Ensure that your email contains greetings/salutations and that the body briefly addresses your professional expertise.
  • End your resume with your name and required personal details.
  • Make it a habit to cross-check your resume and cover letter attachments before hitting the send button.
  • Sending updated resume to recruiter is crucial so make sure to update your resume.

Still, wondering how to send your resume via email?

Go to Hiration's 360-degree career platform which has 24/7 chat support and get professional assistance with all your job & career-related queries.

You can also write to us at support@hiration.com.