2023 Guide to Crafting Professional Contact Information on Your Resume

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It may seem simple, but what all details to add to your resume contact information is a controversial topic.

Some recruiters prefer to see the address on their resume. Some recruiters are fine with the current location on their resumes.

If you want to get out of this confusion, experts at Hiration have figured out a way to resolve all your queries.

In this article, you will learn:

• What contact information should be on a resume?
• Examples of contact details on resume?
• How to include address on resume?
• What things to avoid when writing contact information on resume?

We'll end this with an email address example along with a few samples on how to include address on resume and contact information on resume in general.

What is the most important section on a resume?

Some would say the Professional Summary. Others would side with the actual Professional Experience section.

Nope.

It’s the resume contact information section!

Think about it: You got all the required key skills. You have the most detailed work section. But you miss-spelled your name. What will happen? The recruiters would not be able to reach you. And you will lose the opportunity.

Do not worry! We have got you covered.

Resume contact information is the data you provide to help the recruiters get in touch with you. That includes the address on resume, your name, email address, and phone number.

In this blog, we will show you how to write contact information on resume. Read on to know how to write an address on a resume.

What Contact Information Should be on a Resume?

On your resume contact information section, you should definitely include:

• Your full name
• Location in City, State format
• Zipcode (if asked by the recruiter)
• Phone number
• Email address

Full Name on Resume

Firstly, do not write “Resume” or “CV” as the heading of your resume. Use your full name.

And ensure your name is consistent across all job application documents.

For example, if you are writing your middle name on your resume, ensure it’s the same everywhere. Similarly, if you are not using a middle name, make sure to omit it from every document related to your job application.

If you mention your middle name, don’t write it in full; instead, use the initials—Seldon L. Cooper, instead of Sheldon Lee Cooper.

Address on Resume

We don’t recommend writing your address on resume unless the recruiter asks explicitly.

There are some solid reasons for doing so.

Layout

On a one-page resume, space is the most valuable asset. And if you add your entire address, it eats up unnecessary space. A mailing address is not necessary these days, Everything happens online.

Distance

Sometimes, if your mailing address is far from the company location, recruiters may hire a candidate near the company location.

It cuts both ways; Company doesn’t want to hire someone who has to travel a lot to come to the office every day, get burned out, and leave the job.

However, there are some serious reasons for which you should not add your mailing address in resume:

Email Address on Resume

You should use a professional-looking email address. However, don’t use your email address given by your current employer.

Use your first and last name in the email address. Avoid unprofessional email addresses, like coolamanda@gmail[dot]com. Check the email account frequently so that you do not miss out on employer inquiries. Respond promptly.

Phone Number on Resume

A critical rule of phones would be: It is essential to have voice mail. Using voice mail on your phone is helpful. It enables hiring managers to leave a message when you are not available. It helps you not to miss any important calls.

But, be sure that your voice mail message sounds professional. A professional voicemail would be: Hey, it's Alice here. Please leave a message.

Before we move on to the next section on how to include address on resume contact information, we would like to tell you some hacks:

• If you have a LinkedIn page or a personal website, include these links in your contact section as well.

• For an increased impact, you should try to include your online portfolio. It shows your creativity and dedication towards proving yourself.

Resume Contact Information Examples

Contact Information Resume: 2-Column Resume

Contact Information Resume: 1-Column Resume

Also Read: How to create resume sections?

How to Include Resume Contact Information?

What you choose to display on your resume makes or breaks your entire job prospect.
So what should you include to improve your chances? What are the odds?

It begins with your name and other contact information.

We have already discussed what information should be included in your resume contact information. Your name, address, phone number, and email address should always appear at the top of your resume. It does not matter which resume format you are using.

Before we begin, we would like to ask you something.

Did you know that some employers use the contact information section to filter candidates?

• They are most likely to give you a pass if you live in another part of the country. This is done to avoid paying relocation costs.

• They may form a negative opinion of you if your contact information is inappropriate in some way.

• Many recruiters use this information to search for your popular opinion on popular social networking sites. They like to see what is posted about you.

This makes the resume contact information section even more important. What should you include to make sure your resume gets forwarded?

Your First & Last Name

• Your middle name is optional. Include it if you want to distinguish yourself from other job candidates.
• You can use your given first name or your shortened first name. However, it is not advisable to use a nickname. It leads to the formation of opinions.
• Your name should be at the top. It should be able to stand out. You can make your name larger than the rest of the fonts. Or bold your name. Or both. You can center your contact details or align them to the right.

• Leave a space or horizontal line between the end of your contact information and the next section of your resume.

Your Contact Number

• Your home and cell phone numbers can be listed. You can include more than one number.
• Make sure that the numbers you include are active to take calls on.
• Your work phone number is not a good choice. Your employer may/may not allow personal calls. Also, you may not want your current company to know about your job switching.
• Make sure you have a decent voice mail message in case you are prone to miss calls.
• Check your messages regularly. We can recall countless clients who missed a job opportunity just because they were not available on call or couldn't reply to a message/mail.

Your Mailing address or Current/Preferred Location

We recommend candidates not include their mailing addresses on resumes. However, if the recruiters ask for it, then here are some tips to keep in mind:

• Include your full mailing address (street address, city, state, and zip code) instead of just the city and the state.
• In case you have privacy concerns, it's perfectly alright if you do not include address on resume; instead, just write the city/state.
• Use the complete state name if the abbreviations are easily confused with another.

Your Email Address

• Use a conventional email address like: firstname_lastname@email[dot]com.
• Do not use inappropriate emails like pinkpanther@email[dot]com.
• You will need to check your email regularly. Do not miss an opportunity. Make sure your email settings don't automatically send promising emails to the spam folder.
• If you don't have an email account...well, have you been living under a rock this whole time? Make one now!

External Links

• You can provide links to a professional online profile or personal webpage only if you think it'll bolster your overall profile. Providing a link to a LinkedIn profile that was updated many months ago will not benefit anyone.

• Whatever you include, do remember that it's going to count. You can skip this if you think there's the slightest chance that it might backfire.

• You can include links to articles or papers that have been published or other such distinctions.

Also Read: How to choose the correct resume format?

What to Avoid When Adding Contact Information on Resume?

• Avoid Typos: A typo is more common than you think. It could prevent you from getting contacted for the job.

• Avoid Different Names: Consistency is the key. Avoid using different names in different documents.

• Avoid Using Unprofessional Email ID: Do not use a current work email address. Do not use a casual or silly email address. Use a provider that makes you look savvy and professional.

• Don’t Use Someone Else’s Phone Number: Avoid providing someone else's phone number. Make sure the phone number you are providing is active. Add a country and area code. Check your voicemail message. Do not personalize your caller tone.

• Social Media Handles: Make your social media profiles professional before including social media URLs. However, it’s always a good idea to have an updated LinkedIn profile URL.

• Date of Birth: It is not mandatory to include the date of birth in the resume. But it is a quick way to show the employer you are legal for specific jobs.

HIRATION PROTIP: In the US, for instance, it's forbidden to add personal details like age, sex, date of birth, etc., to avoid bias in the shortlisting process. On the flip side, countries in the Mideast, for instance, also ask for passport details. Check the norms for your country or industry before you include these details.

Resume Sample

Key Takeaways

With that, we have come to the end of this blog. Now, let us revisit some of the key takeaways from this blog:

• You don't need to include your full address in your resume. Only add, if it can influence the decision-making process
• Be consistent with your name throughout all of your job application documents
• Use a professional email id in your resume
• If you have a portfolio website, include it in the resume. Also, include a link to your updated LinkedIn profile on your resume.

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