Looking to write a stellar secretary resume?

[Click here to directly go to the complete secretary resume sample]

Recipient of the 'Secretary of the Year Award' but failing miserably at making a career switch?

Don't worry. We are here to help.

The answer to decoding the toughest of jobs lies in an ATS-compliant secretary resume. That's what it will take to get shortlisted for the secretary job of your dreams.

Before we begin, take a look at this secretary resume sample to know what an ideally composed resume for secretaries should look like.

And in this blog, you'll learn all about writing a shortlist worthy, ATS-compliant secretary resume.

Whether you're writing a medical secretary resume, a school secretary resume, or an administrative secretary resume; this guide has got you covered.

It is the only guide you'll need to curate an impeccable resume for your dream job.

Here’s a summary of our Secretary Resume 2022 Blog:

• Write your full name at the top of your resume. This helps a recruiter identify your resume in one go.
• Make a separate section for your secretary skills for resume. This helps you communicate your professional skill-sets to a recruiter without coming across as showoff-ish.
• Use one-liner points to communicate your roles & responsibilities and group them under unique subheadings. This helps you present information effectively.
• Use the 'month & year format' for dates across all sections of your resume and the 'city/state code format' for locations in your resume for secretary position.
• Customize your secretary resume according to each job that you are targeting. This helps you address the requirements of your target job and helps your resume stay relevant. For example, a medical secretary resume will look radically different from a school secretary resume. Whether you're applying for a secretary job in a medical institution or an educational institution, your resume should reflect that.

That's not all.

This blog consists of 10+ secretary resume examples that will help you learn what to write in your resume and what it should look like once you have written it.

Moreover, the secretary resume samples that are illustrated in this blog are designed to help you curate an impeccable secretary resume.

By the end of this blog, you will be able to write a shortlist worthy resume for secretaries while simultaneously learning:

• How to write a secretary resume?
• How to write the Secretary Resume: Professional Experience?
• How to present your personal information in your secretary resume?
• How to present your secretary resume skills effectively?
• How to write a secretary resume objective or a resume summary?

All so you can get the secretarial job that you have always wanted.

Read this guide with the attention of a hawk to write an impeccable resume for secretaries.

The secretary resume examples that we have presented in this blog will give a visual demonstration of what each section of a shortlist-worthy resume for secretaries should look like.

In the meanwhile, you can use Hiration's Online Resume Builder to save both time and effort.

It comes with 100+ content templates, 25+ design templates, and a professionally designed secretary resume template that you can easily modify according to your professional needs & requirements.

Our Online Resume Builder also comes with a huge library of secretary resume examples that will make resume-writing an effortless endeavor.

All you have to do is fill the details and your perfect secretary resume is good to go!

Are you ready to learn? Here's a brief overview of what you will learn in this blog:

Secretary Resume Salary

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Various websites have listed the below-mentioned figures for a secretary's salary:

• Payscale: $9.86 - 19.3k per hour
• Salary.com: $31k - 48.7k per year

What is a Secretary Resume Resume & why do you need it?

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A resume for secretary position is a profile-specific resume for secretaries.

• If you're targeting a secretary job in a medical institute, write a medical secretary resume.
• For a secretarial position in an educational institution, write a school secretary resume.
• For a legal secretarial job, write a legal secretary resume.
• If you want to work at a hospital to do clarical job, write a unit secretary resume.

The point is, you need a secretary resume, irrespective of the institution you're targeting because it gets your shortlisted for the secretarial position you're after.

However, in today's world, an average resume won't do.

Given the increasing use of ATS (Applicant Tracking System) by major companies today, it is important to write an ATS-compatible or ATS-compliant resume.

When your secretary resume passes the ATS compliance test, it has a higher chance of a shortlist.

This means:

• For secretarial jobs in medical institutions, you should write an ATS-compliant medical secretary resume.
• For secretarial jobs in educational institutions, you should write an ATS-compliant school secretary resume.
• For secretarial jobs in legal institutions, you should write an ATS-compliant legal secretary resume.

Point is, you need to write an ATS-compliant secretary resume.

And in this guide, we'll help you write an ATS-compliant resume.

In the meanwhile, get your hands on our state of the art AI-powered Resume Review Service to get an in-depth review of your resume within seconds!

Watch out for the bottom-left corner of this page.

Secretary Resume Sections

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Your resume is a one-page document consisting of relevant information about you. You should know what information to put in your resume and how to organize them.

This is why resume sections are important. It helps you effectively present information in your resume for secretary jobs.

Given below are the must-have sections for your secretarial resume:

• Header
• Personal Information
• Profile Title
• Summary/Objective
• Key Skills
• Professional Experience
• Education

Additionally, if you have done extra certifications, have a voluntary experience that you want to highlight, or you want to put information that does not hold up in the above-listed sections, you can add the following sections in your resume:

• Certifications
• Volunteering Experience
• Additional Information

Does this seem too vague?

Read Hiration's 2022 Guide to sections in a resume for a comprehensive explanation of resume sections.

Additionally, you can use Hiration’s Online Resume Builder to stand a high chance of getting shortlisted for the job of your dreams.

It comes with a professionally designed and pre-filled secretary resume template that you can personalize to suit your specific qualifications and work history.

How to write a Secretary Resume

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Resume writing is an art. You need to follow the rules of this art to create a masterpiece of a resume for secretary jobs.

One such rule is following the correct approach.

Given below are the 3 stages of resume-writing for resumes for secretary jobs:

• Stage 1: Master Secretary Resume
• Stage 2: First Draft of Secretary Resume
• Stage 2: Final Draft of Secretary Resume

Master Secretary Resume

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Stage 1 of composing your secretarial resume involves making a master resume.

A master resume is nothing but a compendium of all your information in one place. Doing this helps you in the following ways:

• Resume writing in the present: Having all the information at your disposal, your only job here is to pick the relevant points from this master resume and replicate them in your secretarial resume according to the needs of your target job.

• Resume update in the future: Not having to explicitly look for information also helps you update your secretarial resume in the future, must the need arise. Information that is not relevant to you right now can always come handy in the future. Thus, storing all your information in the preliminary stage helps you save the time and effort of composing your resume from scratch. It also eliminates the need to rely on your memory for data recollection - something you don't have to do because you've made a master resume!

First Draft of Secretary Resume

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The second stage of resume-writing involves composing the sections that we have mentioned below:

• Header
• Personal Information
• Profile Title
• Professional Experience
• Education
• Certifications (if any)
• Awards & Recognition (if any)
• Additional Information (if any)

Final Draft of Secretary Resume

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As part of the third and final stage of writing your secretarial resume, you need to compose the two sections that we have mentioned below:

• Key skills section
• Summary/Objective section

Composing the above-listed sections at the end sees to it that both these sections are impeccably composed.

Write a secretary resume objective or summary at the end. Right before composing either of these sections, compose the key skills section to include secretary skills for resume.

Secretary Resume: Professional Experience

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The professional experience section of your secretarial resume is where important information about your work experience goes.

If you have the relevant work experience in a high-paced work environment, that's good. But the real challenge lies in how you present this information.

Information presentation is a key deciding factor. Done perfectly, your chances of getting shortlisted increases. Done terribly, your job application goes back to ground zero.

Thus, it is important to perfect this section.

Here are three ways to do it:

• Frame points
• Use the STAR format
• Use Bucketing & Bolding

Framing Points

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Most people have a habit of using paragraphs to talk about their roles & responsibilities. They go into great lengths to define their professional experience without knowing when to stop.

Your work details should be informative, but at the same time, it should not be unnecessarily cluttered and elaborated.

If you use paragraphs, it's high time to stop and start using bulleted one-liner points instead.

Using points is a better alternative to using paragraphs.

Given below are two secretary resume examples to demonstrate this point:

Secretary Resume Example 1

" part of my role as a secretary to the CEO at McKinley's, I was the person-in-charge for coordinating internal and external communicated. My daily roles & responsibilities include handling calls, regulating e-mail, answering calls and routing documents according to the needs. Organizing paperwork and looking after the availability of stationary at all times was a big part of my job. To do this, I had to negotiate with vendors every month to ensure that there was a good stock of materials. My job also demanded the monitoring of office upkeep & cleanliness. To accomplish this, I directed a team of 10 cleaning staff. I also facilitated inter-departmental coordination with 100% accuracy. This led to the setting of realistic deadlines and a better understanding of the lapse in productivity".

Secretary Resume Example 2

• Coordinated the flow of internal & external communication
• Facilitated inter-departmental coordination with 100% accuracy
• Organized paperwork & facilitated the availability of stationary for meetings
• Supervised a team of ~10 cleaning staff to ensure office upkeep & cleanliness
• Directed calls, regulated e-mails, answered phone calls & routed documents throughout the office

Framing Points: Analysis

The secretary resume examples mentioned above presents us with the following conclusions:

• You probably didn't read resume for secretary position Example 1 all the way through. Neither did 9/10 people who went through this guide. Chances are that a recruiter would skim through example 1 too.
• Most people tend to overlook Secretary Resume Example 1 as it is composed using paragraphs which makes it unnecessarily bulky and hard to read. Since it is not reader-friendly, most people end up not reading it.
• If a resume fails to do the bare minimum of getting read, it spells disaster for your job application because your skills will get overlooked as it was never read in the first place!
• Secretary Resume Example 1 uses an 11-line paragraph whereas Secretary Resume Example 2 uses just five one-liner points to communicate the same points. Moreover, example 2 enjoys an advantage over example 1 as it is easy to read and comprehend. Example 2 also uses action verbs such as 'Facilitated', 'Supervized', 'Directed' and 'Organized' which gives your resume a tone of assertiveness & professionalism.
• Thus, you should use one-liner points to communicate your roles & responsibilities.

STAR Format

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Good readability is a hallmark of a good resume. But is that all there is to it?

Your job does not end with organizing your work experience into crisp one-liner points. You're just getting started.

You need to make sure that each one-liner point is relevant and meaningful too. How do you accomplish this?

The answer lies in the STAR format. This is what the STAR stands for:

• S stands for situation: The situation/backdrop/context of your contributions
• T stands for task: The actual task that was assigned to you
• A stands for action: The strategy you used to execute the assigned task
• R stands for result: The result/outcome of your action in the form of an achievement figure

The best advantage of using the STAR format is it establishes a cause-effect relationship between the reasons behind your actions and the resultant outcome of your actions.

By using the STAR format, each one-liner point becomes more relevant as you're using actual quantifiable figures. Using numbers shows the visible contributions of your achievements.

As opposed to blatantly stating that you're skilled in this and that, using the STAR format helps you prove your skills.

Thus, you should use the STAR format to structure each one-liner point of your resumes for secretaries.

Bucketing & Bolding

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By now you know how to make your work experience more readable and how to optimize each one-liner point.

While this makes for an excellent secretary job resume, it doesn't do enough because it does nothing to enhance the visibility of your resumes for secretaries.

Without good visibility, your secretary job resume is not impactful.

To enhance visibility, each one-liner point needs to be organized effectively.

Bucketing & bolding helps you do this.

Here are two secretary resume examples. Which one looks more effective is your decision to make:

Secretary Resume Example 1

• Formulated 100+ timesheets and expense reports for each financial year
• Directed calls, regulated e-mails, answered phone calls & routed documents
• Scheduled meetings & appointments for the CEO and senior managers of the firm
• Managed the travel arrangements for the CEO, managers & the executive team
• Implemented a new appointments booking system leading to a 30% increase in office efficiency
• Coordinated with 10+ cleaning staff to ensure the upkeep & cleanliness of the office
• Awarded the "Secretary of the Year" in Jun '19, Jul '19 and Sep '19 for quality service & punctuality

Secretary Resume Example 2

Report Making & Communication Management

• Formulated 100+ timesheets and expense reports for each financial year
• Coordinated with 10+ cleaning staff to ensure the upkeep & cleanliness of the office
• Directed calls, regulated e-mails, answered phone calls & routed documents

Conference Scheduling & Travel Arrangements

• Scheduled meetings & appointments for the CEO and senior managers of the firm

• Managed the travel arrangements for the CEO, managers & the executive team

• Key Achievements

• Implemented a new appointments booking system leading to a 30% increase in office efficiency

• Awarded the "Secretary of the Year" in Jun '19, Jul '19 and Sep '19 for quality service & punctuality

Bucketing & Bolding : Analysis

The following conclusions can be drawn from the above-mentioned secretary resume examples:

• Secretary Resume Example 1 uses one-liner points while Secretary Resume Example 2 uses bucketing & bolding alongside one-liner points.
• Bucketing is the practice of grouping similar one-liner points under unique subheadings. This communicates your key roles & responsibilities in one go.
• Bolding is the practice of highlighting words by marking them in bold. This helps a recruiter identify your key achievements in one glance.
• Bucketing & Bolding together helps increase the effectiveness of your secretary job resume by making it more visible. This is something that resume for secretary position Example 1, which uses one-liner points, fails to do alone.
• To conclude, you should use bucketing & bolding alongside one-liner points to showcase the effectiveness of your secretary job resume.

Secretary Resume Sample for Professional Experience

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Now that you know what to do to make the most of this section, put this lesson to practice right away.

Here's a sample secretary resume showcasing an ideal professional experience section of an executive secretary resume:

This is a snapshot of a resume for secretary jobs that we have curated with Hiration’s Online Resume Builder. Here we have customized the pre-designed secretary resume template to suit the job profile of an executive secretary.

In the meanwhile read Hiration's Blog on how to compose the work experience in your resume to get a more detailed understanding of this section.

Secretary Resume: Header

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Your resume header is that section which features on the extreme top part of your resume. It is the first thing that a recruiter sees.

Here are the top things that you should know about a resume to help you compose the ideal resume header for your resumes for secretary jobs:

• Your name is the de-facto resume header. Writing it at the top tells a recruiter that the resume belongs to you.
• If your name is Sarah Matthews, write your resume header as "Sarah Matthews".
• Write it in the largest font size of 16-20 points to make it highly visible.
• Give a single space between your first name and last name and if you have a middle name, initialize it. For example, if your name is Maggie Henry Davis, your resume header should be "Maggie H. Davis".

Read Hiration’s Guide To Writing The Perfect Resume Header to learn the art of curating the perfect header for your secretarial resumes.

Here's a resume sample illustrating the ideal resume header for your resume:

This is a snapshot of a resume that we have made with Hiration’s Online Resume Builder.

Whether you're writing a school secretary resume or an executive secretary resume, our Online Resume Builder has got you covered.

Write endless industry-specific resumes for secretaries to get shortlisted for your target jobs with our Resume Builder now!

Secretary Resume: Personal Information

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The personal information section consists of contact-centric information about you such as:

• Your mobile number
• Your Email ID
• Your Location

Hiration Pro Tip: Try to avoid discussing details of your marital status, religious affiliation, or political inclination in your resume unless you're explicitly asked to do so. Most countries have forbidden it by law to mention these things as it may lead to biased hiring.

We will now discuss the 3 elements that we have listed above.

Updated Mobile Number

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Let's say you get shortlisted for a given job.

How will a recruiter get in touch with you?

Your mobile number! That's how.

A recruiter uses it to inform you of a potential shortlist or interview call. He/she might even take a telephonic interview as the preliminary stage.

Point is, your contact number is important. Here's what you can do to perfect it:

• Use your country’s ISD code as a prefix before your phone number
• Put a plus sign (+) before the ISD code
• Eg: +1 37648 21511

Hiration Pro Tip: One innocent typo can be the difference between hearing from a recruiter and not hearing from a recruiter. Thus, be very particular while documenting your mobile number information in your resumes for secretaries.

Professional E-mail Address

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Your professional e-mail address is the official mode of communication between you and the recruiter.

Thus, your email ID should be professionally written in your secretary duties resume.

Here's what you can do to perfect this section:

• Incorporate your name in your email ID.
• Use the 'name@xyz.com' or 'full-name@xyz.com' format for your email ID.
• Eg: If your name is Sarah Matthews, a professional email ID would be: sarah@xyz.com, sarah.thomas@xyz.com, sarah.t@xyz.com, etc.
• Do not use fancy email IDs like 'smartsarah@xyz.com' or 'sassy.sarah@xyz.com'.

Location

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In the language of resume writing, location refers to your current city & state of residence.

Here are some quick facts that you should know about listing locations on a resume:

• Use the 'city/state code' format for illustrating your location.
• Do not flood your resume with irrelevant location details such as house address, street number, locality, etc.
• If you are looking for a job in your own country, use the 'city/state code format'. If you are looking for opportunities abroad, use the 'city/country code format to showcase your location in your resume.

Secretary Resume Sample for Personal Information

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Take a look at the sample secretary resume we have attached below. This showcases the ideal personal information section for your secretary skills resume.

This sample is a snapshot of a secretary duties resume that we have curated using Hiration’s Online Resume Builder.

It also comes with a pre-designed and pre-filled secretary resume template that you can easily customize to suit your particular professional requirements.

Read Hiration's Guide to composing your contact information to learn the art of composing the perfect secretary job resume.

Secretary Resume: Profile Title

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Profile titles are an important element of your secretary skills resume. It communicates the following career-centric information to the recruiter.

• Your current designation.
• Your functional industry.
• Your level of seniority in your line of work.

This section needs to be written accurately and presented perfectly. Here's what you can do to accomplish this:

• Write it in the second-largest text to enhance its visibility.
• Compose it in the font range of 14-16 points.

Exaggerating your profile title will pass off as intentionally cheating the recruiter. As such, you need to accurately compose it.

Here's a sample secretary resume showcasing the ideal profile title for your secretary skills resume:

In the meanwhile, we strongly advise you to go all out on our AI-powered Resume Review Service to get an in-depth and constructive analysis of your resume within minutes of uploading it on our tool!

Keep an eye out on the bottom-left corner of this page!

Secretary Resume: Education

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The education section is a section of your secretary skills resume that is entirely devoted to important educational information such as:

• School/university name.
• Name of the courses you have pursued.
• The location of your school/university.
• Enrolment and graduation dates in month & year format.

While your educational background and the lack of it might not particularly be a deal-breaker in getting that coveted shortlist, it holds the power to positively impact any recruiter who is evaluating a resume.

9/10 times, a college graduate would be preferred over a highschool graduate any day.

This is why showcasing your educational background in your secretary skills resume is a pre-requisite. You should endorse it in your resume without fail.

Here's a resume sample showcasing the ideal education section for your resume:

You can read more about this section on Hiration's Guide on how to list education on your resume to get a better understanding of the underpinnings of this section.

Secretary Resume: Certifications

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The certifications section of your secretarial resume communicates the following details about you:

• Certification course name.
• Name of the institute of affiliation.
• Location of the institute of affiliation.
• Enrolment and completion date of the course in month & year format.

Arrange these points in the below-mentioned format:

{Name of certification} | {Affiliating Institution} | {Location} | {Date} (month & year format)

Read Hiration's Guide on listing certifications on a resume to get a better understanding of this section.

Secretary Resume: Awards & Recognition

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A job well-done always bear fruits.

Any form of success or recognition in your life finds a home in the 'Awards & Recognition' section of your secretary skills resume.

Such achievements are major game-changing elements of your professional career. Thus, if you have anything to brag about it, make a show of them under this section of your secretarial resume.

If these achievements are professional, put them under the 'key achievements' bucket within each work profile of your professional experience section.

In the meanwhile, experience what it's like to write a shortlist-worthy resume without worrying about every small detail. Write stellar secretary skills resume to boost your chances of a shortlist with Hiration's Online Resume Builder now!

Secretary Resume: Additional Information

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All the miscellaneous information about you that does not fit anywhere else can be showcased under the 'Additional Information' section of your secretarial resume.

This is the section in which you can put information about yourself such as your hobbies and your multi-lingual skills.

The secretary resume sample that we have attached below shows what a perfectly composed additional information section of your resume should look like:

Secretary Resume Key Sections

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Secretary Resume: Key Skills

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The key skills section is one of the most important sections of your resume because it is an endorsement of your secretary resume skills.

If you have the skill-sets needed in a new applicant, a recruiter would be more likely to shortlist you over someone who is not adept at the relevant skills.

For example, you can't be a Secretary today without having basic computer skills.

Moreover, having a cluster of secretary-specific skills will even get your resume and you the much-needed attention it deserves.

However, you need to ensure your key skills are in line with the secretary job description in resume.

Here's what you can do to make this section more effective:

• Compose it after concluding the professional experience section: This is considered the best practice because doing this helps you easily identify your secretary resume skills. Once you identify them, all you have to do is condense it into one-three words and replicate them in your resume.

• Pick the keywords from your target job posting: To write a relevant AND effective key skills section, scrutinize your target job postings. Since these job postings (advertisements) have a defined list of what they need in an applicant (keywords), identifying & incorporating these keywords in your resume can do a world of good in advancing your job application. However, while you incorporate these keywords, make sure you don't blatantly replicate them in your resume. Use only those keywords that you have actual expertise in. The best part? This also helps in helping you write an ATS-compliant resume as ATS looks for these keywords in your resume.

Was this informative?

Would you like to learn more?

Read Hiration's Guide on what skills to put on a resume to get a better hold of this section.

Here's a secretary resume sample showcasing the perfect key skills section. It illustrates what your secretary resume skills should look like when composed in this section.

Secretary Resume Summary

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A resume summary is a brief overview of your professional life. It is an illustration of your achievements and a sales pitch for your secretary resume skills.

Here’s a list of what you should do to impeccably compose it:

• Write your summary at the end after concluding the entire resume.
• Pick the highlights of your career from your work experience section.
• The above 2 steps helps you pick your career highlights optimally.
• It also eliminates the need to revisit your summary as you have to compose it towards the end.
• Write a resume summary only if you have worked for over 3 years.
• If you have worked for less than 3 years, write a secretary resume objective instead.

For a more detailed explanation of this section, read Hiration's Resume Summary Guide.

Attached below is a sample secretary resume showcasing the ideal summary for your secretary skills resume.

In the meanwhile, give yourself the best shot at getting shortlisted. Make resume-writing an effortless affair with Hiration's Online Resume Builder now!

Secretary Resume Objective

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You should write a secretary resume objective if:

• You have no work experience.
• You have very limited work experience of fewer than 3 years.

Instead of emphasizing a shopping list of the things you're looking for, talk about the value that you can deliver to the hiring body.

Elaborate on your secretary skills for resume. Sell your capabilities with the flair of a salesman by talking about the points which make you a distinguished candidate irrespective of the lack of work experience.

Read Hiration's Guide on Resume Objectives to learn more about the art of fashioning an impeccable resume objective.

Resume Review & Free Secretary Resume Templates

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You may be writing a school secretary resume or a medical secretary resume; knowing the flaws in your resume matters! Only when you know the flaws can you work on improving your resume.

Give yourself the much-need advantage by getting your secretary resume reviewed by our experts at Hiration.

Our Resume Review Service gives you insightful feedback on your resume and your resume reviewed keeping in mind the below-mentioned parameters:

• Compliance with industry norms
• Content Relevance
• Recruiter Friendliness
• Design Compatibility
• Conversion Scope
• ATS Compliance
• Global Compatibility
• Performance Assessment
• Resume Formatting (font, margins, the order of sections, etc.)

The good news doesn't end here.

You will also get 2 resume templates for free with our Resume Review Service so get your hands on this service now!

Online Resume Builder for Secretary Resume

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Make your secretary skills resume with our one of a kind Online Resume Builder to get the following resources:

• Option to save unlimited resumes
• 25+ resume designs
• Full rich-text editor
• Unlimited PDF downloads
• 100+ resume templates
• 1-click design change
• A sharable link
• Live resume editor

Key Takeaways

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Now that we have reached the end of this blog, here's a list of the key takeaways:

• Your resume header should be written in the largest font size of 16-20 points and your profile title should be curated in the font size of 14-16 points.
• Use the month & year format across all sections in your secretarial resume.
• Use the city/state code format for showcasing the location in your resume. But if you're applying for jobs in other countries, use the city/country code format.
• To optimize the professional experience section, use one-liner points to demonstrate your roles & responsibilities and use the STAR format to structure each point. After you do this, organize similar points under unique subheadings using bucketing and highlight your key achievements under each point using bolding.
• Begin each one-liner point with a power verb. Eg: Formulated, Organized, Directed, etc.
• Use action verbs in the past tense for past profiles and action verbs in the present continuous tense for present profiles.
• Write a secretary resume objective if you don't have a minimum of 3 years of work experience. If you do, write a resume summary instead.
• Keep your resume summary or objective limited to 3-5 lines. Do not exceed the 5 line limit as it unnecessarily takes up space in your resume which should ideally be one-page long.

This concludes our blog.

Whether you're writing a school secretary resume or a medical secretary resume, a legal secretary resume or an administrative secretary resume; this blog has got you covered.

Go to Hiration resume builder and create a professional resume for yourself. Additionally, reach out to us at support@hiration.com and you can get 24/7 professional assistance with all your job & career-related queries.