Executive Assistant Resume Sample and Examples 2020
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Managed the daily schedule of all incoming and outbound mail
Managed and maintained the calendar for all executive assistant and senior staff
Managed daily office functions, such scheduling and payroll
Managed team of 5 employees to provide support for the company's IT operations
Managed several large scale project implementations, and coordinated with multiple internal departments to ensure smooth implementation
Managed all aspects of the department's budget and expenses
Managed the reception area; Assisted with event set-up and breakdown, as well
Managed all office duties, including scheduling appointments
Coordinated with the Executive Assistant to ensure all correspondence is completed in a professional and efficient manner
Coordinated data entry and preparation of statistical analysis reports for the Director of Operations
Coordinated activities of the office to meet deadlines and provide a positive work experience for employees
Coordinated appointments and maintained a professional relationship with all staff and clients
Coordinated with the Executive Team to ensure all deadlines and priorities are being met
Provided technical assistance to the Executive Director and other senior level executives
Provided feedback to the team on how they should be improving their productivity and efficiency
Provided research and data analysis for the department's strategic plan
Provided timely and complete financial analysis of the business to senior management
Provided strategic planning and oversight for the project management process
Provided input to the Executive Director and other senior management
Maintained and updated calendar for the Vice Presidents of Sales and Marketing
Maintained an active travel calendar for the Vice-Presidency and his staff
Maintained schedules for the Director of Human Resource and other administrative staff
Maintained client database and created spread sheets for meetings, events and travel arrangements
Maintained detailed travel and expense records for the Executive Director and staff
Maintained clean and safe working enviorments for the customers
Maintained daily contact with client and other internal stakeholders, as well
Maintained schedule for meetings
Maintained calendar, prepared and organized meeting agendas
Maintained records of client accounts and financial information, such as cash flow and balance sheets, to ensure compliance with accounting policies and government reporting requirements
Maintained daily calendar of meetings and appointments for the Vice President of Operations
Maintained expense reports and prepared travel vouchers for all executives
Maintained detailed itinerary for executive staff and travel department
Maintained an accurate and up to date filing of the expense report for all staff
Assisted in the preparation of a proposal for an annual grant to the University of Maryland
Assisted the professor in preparing and editing a research report on the effects of a novel drug on the brain
Assisted students with the preparation of presentations
Assisted and coordinated with the Executive Director, Vice Presidents and other staff
Assisted and directed the planning, execution of events and special projects
Assisted senior staff with planning and coordinating the event, coordinated with vendors and other event staff, prepared agendas for the meetings and events
Assisted a professor in the development of an experiment to determine the effects of a new drug on the immune response of a human immunocarcinoma cell line
Assisted senior attorneys with legal documents
Assisted other departments with travel, meeting preparation and conference calls
Assisted a diverse clientele with daily tasks
Assisted with the development of a proposal for an organization to provide a new employee with an opportunity to gain employment
Assisted the President and Chief Operating Officers with all administrative tasks
Assisted senior executives with the planning and implementation of strategic plans, including the development and implementation of a comprehensive marketing program
Assisted management with the creation of a strategic business development program
Assisted CEO with daily travel, expense reporting
Assisted guests with the selection of products and answered inquiries about the company products
Assisted with the coordination of travel arrangements for executives and staff, as well the coordination of travel arrangements for executive and staff
Assisted with the development of a new department
Assisted the Director of Marketing with all administrative functions for the firm, including scheduling appointments and meeting coordination
Assisted students with their academic and personal goals, assisted with the planning and preparation of their class schedule
Assisted clients with their transportation, lodging and travel
Assisted and supported the Vice Presidents of Sales and Finance with the annual budget
Assisted customers with their needs and concerns, including travel arrangements
Assisted guests with reservations
Assisted Senior Vice Presidents and CFO with various projects
Provide recommendations for the establishment of a strategic business strategy for the organization
Provide thorough and timely analysis of the business case and provide input to the Executive Team
Prepared for and assisted in the development of a variety training programs for the department
Prepared annual budget for the company
Prepared documents for signature; maintained and organized filing
Prepared and edited all correspondence for the Director of Finance and other departments
Prepared statistical reports and analysis of data for senior leadership
Scheduled all appointments and maintained calendars for the Vice-president of Sales and Marketing
Scheduled team meetings and assisted with the creation of a new employee manual
Assist Director of Marketing and Project Managed Staff in the development of a new project management system
Created a spreadsheet to keep records of the department and its employees
Created a new Excel Spreadsheets for the department to track all incoming and received mail
Created new filing systems and maintained electronic files for the office and staff
Arranged interviews and meetings with clients
Arranged interviews and presentations for executives
Arranged the appropriate resources to ensure that all tasks and deadlines are completed in a professional and efficient manner
Performed analysis of the data and prepared a presentation for the Board of Trustees
Performed data input and analysis of inventory
Performed analysis and developed a detailed design for the company
Organized the team to be productive and effective, while providing a positive environment for the team
Organized weekly meetings with the Executive Director and other departments to discuss the organization's activities and goals
Organized and implemented new policies, processes procedures
Organized the office and made sure all documents are in order and filed
Developed and implemented a new scheduling process for the department, which resulted in a decrease of time to complete the meeting
Developed itinerary and expense tracking spreadsheet for Executive Director and staff
Developed schedules and arranged meetings
Developed an extensive travel calendar for the Executive Director and staff
Developed detailed agenda and minutes for all executive team
Developed the first ever online database for all of the employees
Developed the calendar for meetings and coordinated travel
Developed scheduling and expense reports for the Executive Director and Assistant to Senior Management
Developed and implemented itinerant arrangements for senior level staff and executives
Developed a new filing systems for the company, and trained new employees in the use of Microsoft Word
Developed a comprehensive database of contacts and business partners to track the progress of projects
Developed a spreadsheet to assist in the development of a more efficient filing and retrieval of documents
Developed the annual financial forecast for a large multi state corporation
Developed new itinerations for the President and Chief Financial Advisor
Developed procedures for the use of expense report
Developed detailed and accurate internal policies, processes & programs to ensure compliance with all regulatory requirements
Developed new and improved existing calendars
Developed the annual calendar for all executive team
Developed, maintained and coordinated itineraries for executives, staff members and visitors
Developed spreadsheets to manage the expense reports for all departments and staff
Developed data analysis and statistical reports for the department of health and welfare
Developed an extensive itinerant calendar for the CEO and COO, including meeting scheduling
Developed detailed and thorough training plans for new hires and current staff members
Handled special assignments and assisted with the preparation of presentations and reports
Handled incoming calls and inquiries from customers regarding billing issues, account inquiries and payment plans
Made a variety of presentations to the executive staff and other departments
Made changes to the department budget and prepared reports for the department
Processed over 200,000 documents for the Department of Homeland Security
Processed meeting agendas and supplied reminders of meetings
Processed all new employee applications
Processed a wide array of financial and operational audit projects
Processed over 100,00 transactions each month in a timely and efficient manner
Processed, reviewed and analyzed data for the purpose of preparing and submitting reports to the Board of Directors
Prepare summary of financials for senior executives and other staff
Supported the Executive Director with all aspects of the annual audit process
Supported management in the development of a strategic business strategy and managed the implementation of a new business plan
Supported Chief Financial Officers in the development of a strategic financial plan for the company
Supported team in the development of a comprehensive plan to address the needs of our customers
Supported and assisted with the planning, preparation of meeting minutes and other documents
Supported staff in the development of a new, innovative and efficient filing systems
Supported all phases of the project from concept to close-out
Supported multiple departments with a combined annual operating budgets of [] and a budget exceeding [].
Supported all meetings and conferences
Supported a team of 10 employees
Supported a team of 10-15 people in the preparation and delivery of all outgoing correspondence
Supported office staff by performing general administrative tasks such as answering telephones; completing insurance applications and scheduling patients
Supported senior management in the preparation of executive presentations
Supported all staff and executives in the planning of all travel and meetings
Supported multiple departments with daily tasks
Supported departmental objectives by planning, organizing and coordinating activities of departmental employees
Planned and implemented a variety of administrative duties to include but not limited answering telephones, greeting clients and responding to correspondence
Planned for and organized meetings with senior management
Planned and executed the annual budget for a large multiyear program
Planned & implemented a comprehensive program to stream line the process of creating and updating a new employee manual
Planned work schedules and delegated tasks to ensure that employees completed assigned assignments
Planned a comprehensive, highly successful audit of the financial statements and related documents for the company
Answered high-level calls and provided assistance to the CEO, COO and other senior management
Answered a high call-rate of calls and assisted the Executive Assistant with all office duties
Answered all questions and provided solutions to clients in a courteous and professional
Answered high-level telephone and email requests for assistance with the organization, including answering questions and directing visitors to proper personnel
Answered phones, greeted customers and assisted with questions regarding the company's products and service
Perform research and prepare written responses to correspondence from customers
Perform data entry and research for the purpose of developing and implementing a new department
Served an advisory capacity in the areas of business, marketing and public policy
Served to ensure the safety of all employees and customers
Support executives and staff with meeting planning
Create presentations and reports for meetings
Create a comprehensive, efficient internal Audit Management system for the company
Create, edit and maintain spreadsheets for the department
Organize a team of researchers to analyze the impact on human health of a new product
Assisting with the development of PowerPoint presentation for meetings and presentations
Assisting all departments with meeting coordination
Assisting office staff with travel, meeting preparation and coordination of meetings
Assisting with the creation of a database for tracking the effectiveness of a grant
Assisting in the preparation of reports, correspondence and documents
Assisting professor in the research of a novel method for the detection of a rare genetic disease
Conducted monthly meetings with the Director of Operations to review and analyze travel expense reports
Conducted client meetings and prepared reports for senior executives, clients and other internal departments
Conducted and managed the preparation of a comprehensive report on the status of a project
Conducted a research on the current status of various issues in the area
Conducted meeting with all clients and vendors to review status of projects and schedule
Conducted meetings with executives to review and approve expense reimbursements
Conducted meetings with the Director of Operations and other department heads to review the organization and its activities
Conducted daily meetings with the Executive Assistant to discuss and resolve issues with the expense reports
Conducted monthly staff meeting to review and update the current status of all projects
Conducted monthly meetings with senior executives and served on the executive committee for a multi year project
Booked international and local flights
Booked all meetings and travel, including hotel reservations
Booked reservations for all meetings and events
Booked meetings and conferences for the Director of Marketing and Sales
Booked reservations for conference calls
Booked meeting space for the executive assistant and coordinated meetings with the executive team
Booked appointments, maintained client records and files
Booked travel arrangements for the Director of Human Resource and other senior executives
Booked all travel, prepared and distributed meeting agendas
Booked events, managed the budget and maintained all financial records for the organization
Reviewed reports and made recommendations for improvements to the organization's operations and policies
Reviewed financial reports and schedules to ensure that expenses were within budget
Reviewed documents and data to ensure compliance with federal regulations, policies and standards
Reviewed client proposals and prepared them for submission to the company
Reviewed and approved the organization budget, financial reports
Reviewed proposals, created and edited documents for the project team
Oversaw implementation of the first online banking system for a small business
Completed data entries and prepared monthly financial statements for the company
Completed extensive research and analysis of current events, policies & procedures
Completed over 200 training classes and was responsible for the preparation of over 300 flight manuals
Completed several training programs to improve the efficiency of office
Completed a daily checklist of tasks to be accomplished by the team members
Designed an Excel Spread sheet to calculate the monthly and yearly sales figures for the entire company
Designed new logo for the department
Designed spreadsheet to calculate and maintain all expenses for the office
Designed and implemented a tracking program for the travel of all staff members
Designed new filing systems and maintained electronic
Designed the itineraries for all executive assistants and staff
Review, analyze and summarize financial data for the purpose of developing and presenting financial plans
Reviewed expense report and prepared travel arrangements for executive staff and senior management
Planed and organized weekly staff meetings to ensure organizational efficiency and effectiveness
Plan of Care and Treatment Plans, Assisted in the planning and implementation of care plans for patients
Developed and executed a successful marketing campaign for the event
Develop reports and presentations to present findings, conclusions or suggestions
Develop new and revise meeting materials
Developed and maintained a database of over 200 personnel files
Implemented an electronic file management program for the Department of Homeland Security
Implemented multiple software packages for the company
Implemented an internal system to keep the office in a state of readiness and alert for any changes
Implemented cost-cutting initiatives to improve the process of receiving and shipping invoiced orders
Implemented various strategies to meet the goals of each individual meeting
Implemented procedures for the department to be compliant with HIPA regulations
Implemented training for the staff of a large-format research firm
Implemented new procedures for the office, which increased staff efficiency and reduced the need for overtime
Implemented new policies and guidelines for travel
Implemented an Excel-driven presentation system for the department
Implemented strategic marketing plans to drive brand recognition and sales
Implemented office procedures and processes to ensure accuracy of records and proper filing
Implemented PowerPoint presentations for executive staff