Office Administrator Resume: Sample and Free Template [2020]
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Managed the day to date inventory of office equipment and materials
Managed calendar and appointments for the CEO
Managed day to days administrative operations of the company's main office
Managed database of 200 employees
Managed over 200+ files for the Office of Personnel and Civilian Services
Managed a team of 5 employees, responsible for daily office functions
Managed day-to -today operations of the administrative office
Performed basic administrative tasks for the office, such filing and data input
Assisted the Executive Vice President of Operations with the preparation and distribution of all correspondence
Assisted clients with scheduling appointments and answering questions regarding the office
Assisted management with administrative duties, such
Assisted management with the daily operation of a busy medical practice
Assisted with the daily office operation of a multi million dollars office
Assisted the President and Chief Operating Officers with the day -to-days operations of a busy medical center
Assisted students with questions and issues concerning the university's financial aid program and its application process
Assisted management with the development of new office systems and processes
Assisted all customers with any problems or questions regarding products and services
Assisted in the preparation of monthly reports for management, and assisted in the coordination of meetings and conferences
Assisted students with computer and software issues, including Microsoft Office
Assisted other departments with filing and copying of paperwork for the department, and also helped with answering phones
Assisted on the floor with answering phones and taking reservations
Assisted on-call technicians with technical issues
Assisted on the phone with all aspects of office management, such
Assisted with the coordination of meetings and conferences; prepared agendas for Board of Trustees and other meetings, including the annual meeting of Board members
Provided daily support to the Executive Vice Presidents of Sales and Marketing
Provided all aspects of administrative and office management for the Director of Human Services
Provided quality assurance and support for the company
Provided technical support to all users
Maintained all files and records for the Office of Personnel Security
Maintained files and documents for the Office of Personnel Security (OPSEC).
Maintained all files for the company and assisted with all aspects of the business
Maintained a high degree of accuracy and professionalism in the administration of all administrative functions
Maintained records of incoming and received correspondence
Maintained confidential personnel and administrative information, such benefits enrollment forms and records, as well payroll
Maintained database of over 500 files and records
Maintained customer accounts by entering and retrieving information, resolving customer complaints
Maintained and updated the office database
Maintained filing system for the Office of Personnel and
Assist in the maintenance of all equipment and office supply inventories
Assist clients with the application of their new policies and benefits
Assist the Executive Assistant with daily administrative duties and office organization
Assist all staff with the preparation of monthly financials
Assist in the development of training materials and procedures for new employees, including the creation of a new training schedule
Assist all departments with the preparation of correspondence and documents
Assist students with questions andor concerns regarding the program
Answer customer questions regarding the availability of services and billing
Maintain all employee records including attendance, pay and vacation
Answered phones and scheduled appointments for the company
Answered questions and concerns from the public, staff members and employees
Answered customer questions and provided assistance with technical support for the company's computer systems
Answered customer questions, provided technical assistance and maintained a professional attitude
Answered questions and assisted in the development of new processes and procedures
Handled customer service calls, assisted with payroll and scheduling
Handled the daily operations of a busy mail center including scheduling, payroll processing and all other administrative tasks
Operated a computer terminal to enter and access information
Operated the Concur system to track and record all incomingoutgoing mail
Operated telephone, computer and other office machines to exchange
Operated a computer terminal to record and retrieve data from a variety of computer systems
Operated and managed the computer system for all incoming and exiting employees
Operated the computer and printer to record all documents, data and information in the system
Operated various computer systems to input, update and maintain information in the computer
Supervised 20 employees in the preparation of payroll and other related documents
Prepared outgoing correspondence and mail for the Director of Operations, and other office personnel
Prepared, maintained records and other administrative support for the office
Prepared financial statements for the State of Florida and other agencies
Prepared agendas and maintained the agenda for all staff and board meetings
Prepared expense reports and correspondence; maintained calendars, schedules
Served all clients with a high degree of confidentiality and respect
Served a wide array of customer support and clericial functions
Created and updated all documents for the Office of Personnel Security
Created files and maintained records for the Office of Personnel Security
Created databases and maintained spread sheets for all administrative and office staff
Developed and implemented a new office system for the department, which included a new computer system, and an electronic file management program
Developed spread sheets for the department and assisted with office procedures
Developed an Excel spread sheet to organize and maintain the current status of all incoming and outgoing mail
Developed procedures for the department to ensure proper use of supplies
Developed and implemented a system for the department to manage and track all office supplies
Developed, implemented policies and processes for the Office of Personnel Management (POM), including the creation of a centralized database for tracking and updating personnel records
Developed procedures for the daily operations of a busy administrative and clerical staff
Developed a database of contacts and appointments for the Office of Personnel Management, which is used to manage the daily activities of all employees
Developed, implemented & monitored the departmental procedures and systems
Developed and maintained a filing database for the department, which was utilized by other staff members
Developed new procedures for the department, which increased office efficiency and reduced the need for manual entry of new and revised procedures
Developed filing system for the Office of Personnel and Civil Rights
Developed standard operating procedure for the office, which resulted in a decrease of the time spent on administrative work
Processed, tracked and maintained the office budget, including all expenditures
Processed payroll for 200 plus personnel
Processed daily mail and maintained all office equipment, filing system and computer systems
Processed customer orders and payments; maintained office equipment
Helped to maintain and update the company website
Helped set up and maintain the new computer lab, which included all the hardware and software needed for all the lab
Helped students with questions, concerns and problems in a professional manner
Helped to schedule appointments for the Director of Operations
Helped develop and execute a comprehensive, multi task oriented and highly effective work environment
Helped clients with all of his needs and questions regarding the company
Helped set up and manage the mailroom for a large company
Helped students with questions and issues regarding the office supplies;
Helped to organize and manage the office's supplies
Helped organize and implement a variety of administrative tasks for the Office Manager
Helped create and implement a more efficient office system, which increased productivity and decreased the amount of paperwork required to process
Helped manage the day to date calendar for all the employees and their schedules
Helped set up and manage the office for a large company, which included the hiring of employees, payroll processing and all other aspects of the business
Helped set up and run the office for a large group of employees
Helped prepare and maintain all documents for the Office of Personnel Security (OPS).
Process payroll for all employees and contractors
Trained on all new hires and maintained current employees files, including all employee information
Trained as a team member and assisted in the implementation of new policies and procedures
Trained users on the new software and provided support for the users
Trained for the position of Office Manager, and assisted with the development of new office policies and procedure
Trained other staff on new computer systems and procedures, as well
Trained in all Microsoft applications
Trained to work with Microsoft office and Excel spread sheet software
Trained as a reception and executive support representative for the Office of Personnel Security
Trained users on new systems and procedures, including Microsoft Outlook
Trained and supervised staff of 20+ in the areas and responsibilities of office management
Trained as a Microsoft Excel and Word Expert, with a focus on customer satisfaction and retention
Trained newly hired staff and provided training to existing personnel
Projected and tracked all outgoing correspondence
Project Managed and maintained the Office of Personnel Security and Records Management
Projected and tracked projects for the Office of Personnel and Civilian Programs (OCP).
Assisting in the development of policies and procedure for the department
Assisting all departments with mail distribution
Assisting all departments with daily office tasks, filing and faxing
Assisting students with computer and office issues
Assisting all departments with the preparation of monthly and yearly budget reports, maintaining all financial records and preparing the budget for submission to management
Assisting staff with the preparation of documents for scanning and printing
Assisting with daily tasks such a filing and answering phones
Completed payroll for all employees and maintained records
Completed work assignments for the Office Manager and other staff members
Completed payroll for approximately 100 staff
Completed required paperwork for all employees
Completed work orders for the Office Administrator and assisted with other administrative tasks
Completed routine and complex projects for the Office of Personnel Management
Oversee operations of the office including scheduling appointments and meetings
Backed up and maintained all computer systems
Backed up and processed mail for the Office of Personnel and Civil Affairs
Supported administrative duties by answering telephones and scheduling meetings
Supported over 200 users in the Office of Personnel Security
Supported in the creation of a database for all incoming and outgoing mail, including the creation of a new filing and retrieval systems
Supported all aspects of the business including but limited to Accounts payable, receivables and payroll
Supported a team of 5-10 people in the preparation and delivery of all monthlyquarterlies
Utilized Excel to track and maintain the daily, monthly & quarterly reports for the department
Utilized Quickbooks to enter and maintain all office supplies, including but limited to faxes, mail and copiers
Utilized computer to create and update documents
Utilized Lotus notes to track and maintain all incomingout going mail
Utilized various software applications to perform data analysis and report
Utilized the Microsoft office and Excel to prepare reports, correspondence
Utilized and updated all software programs to ensure accurate and complete data entry, including Microsoft Office
Utilized Microsoft Word and Outlook to create spread sheets for the department, and maintained a filing cabinet for the entire office
Utilized a variety of software applications to perform administrative functions
Utilized a variety of computer applications to create and update spread sheets for the Office of Personnel Security
Utilized a computer to access and retrieve data, enter information into the computer database
Utilized Excel to track and maintain all incoming mail
Utilized HRIS to create and maintain personnel records
Utilized word processing and other software applications to prepare correspondence, forms and reports
Utilized computers to input data into the database
Utilized strong organizational and interpersonal communication skills to coordinate office operations and resolve administrative conflicts
Utilized extensive knowledge of office procedures and systems to assist in the development of a more efficient and effective filing systems
Utilized company's email systems to schedule meetings and travel arrangements, including booking flights for the President and CEO
Utilized Windows XP and Microsoft Word to type, copy documents and other office equipment
Certified Administrative Professional with a solid background in office operations
Certified and trained in all office procedures
Established an efficient and effective filing systems for office records and reports
Established an electronic file system for the department
Established department procedures and policies
Established an efficient and productive workflow for the entire staff by providing excellent support to the office manager and other administrative personnel
Established relationships with customers and contractors to provide the most cost effective solutions for their business
Established relationships with vendors and customers to increase productivity
Established department procedures and processes to ensure compliance with all applicable laws, rules and policies
Established standard procedures for the department
Established a database of contacts and appointments for the department
Established strong relationships with key stakeholders and clients, resulting in a successful transition to new systems
Conducted daily meetings with the office staff to review and approve all incoming mail
Conducted meetings with staff to review and update current information on the office's policies and procedures
Conducted data analysis of the organization and provided support to senior management