Office Coordinator Resume: Sample and Free Template [2020]

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  • Managed multiple calendars and coordinated meetings
  • Managed multiple calendars and coordinated travel
  • Managed multiple projects and schedules for the Director of Human Services
  • Managed outgoing and incoming calls for the Director of Human Resources
  • Managed database of incoming and received correspondence
  • Managed all aspects of the receptionist and office
  • Performed research and analysis of information to support the organization
  • Performed extensive data analysis and research
  • Performed administrative duties for the office
  • Performed data entry and maintained filing system for the Office of Personnel Security
  • Performed the duties of a secretary, including scheduling meetings and travel
  • Provided daily support to the office staff and assisted with administrative duties
  • Provided excellent and professional customer support to the Director of Operations and staff members
  • Provided all aspects of reception and administrative duties for the Office Manager
  • Provided information to the Director of Operations and other departments
  • Assisted with the daily operations of a small business office, including answering telephones and greeting visitors
  • Assisted in the coordination of meetings and events, prepared meeting materials for the Executive Committee, and maintained office supplies
  • Assisted customers with questions and problems, answered phone lines
  • Assisted clients with scheduling appointments and answering any inquiries they had
  • Assisted students with registration, check in and out of the office, answered phones and directed calls to the appropriate person
  • Assisted and supported the Director of Human Resource with administrative tasks
  • Assisted students with registration, filing and copying of student documents
  • Assisted supervisor with all office tasks, filing and faxes
  • Assisted other staff with clerking and data input;
  • Assisted and coordinated with the Office of Personnel and Training, as well
  • Assisted other staff in the processing of payroll and benefits, including the creation of spreadsheets and other documents
  • Assisted supervisor with all aspects of the day to end operation
  • Assisted other staff in the mailroom with clericals and other duties assigned
  • Assisted in the development of a new filing and database system for the office
  • Assisted the Director of Human Resource with all aspects related to the office
  • Assisted customers with questions and problems, handled incoming mail
  • Assisted and coordinated with the Director of Nursing and other staff
  • Assisted students with registration for the University of Texas at Austin, and assisted with the preparation of student packets
  • Assisted with the reception of incoming calls and visitors
  • Assisted all departments with the preparation of monthly and yearly reports
  • Assisted with the coordination of meetings and events for the department, including scheduling and coordinating travel arrangements
  • Answered customer inquiries and complaints
  • Answered questions and addressed problems or concerns of the customer and employees
  • Answered multiple telephone calls daily and assisted with any inquiries regarding the office and its activities
  • Answered high call-in volume of incoming telephone and e-mail requests
  • Answered phones, greeted patients and visitors
  • Answered multiple phone line and transferred calls to the correct department, filed and maintained all documents for the department and assisted with all administrative needs
  • Answered an average of 20-30 incoming phone inquiries per week by addressing client concerns, demonstrating empathy and responding to customer requests
  • Answered high volume of in-bound phone inquiries from customers and employees
  • Maintained the receptionist area in a clean and orderly manner
  • Maintained a daily log of patient information
  • Maintained records of all incoming and outgoing correspondence
  • Maintained appointment schedule for the office
  • Maintained up todate knowledge of office procedures and company services
  • Maintained and updated all records, forms & documents in the office
  • Maintained all files for the department and maintained a database of all incoming and outgoing calls
  • Maintained a daily spreadsheet of patient's appointments and follow up calls
  • Maintained the reception desk by organizing and maintaining the filing systems, fax machines and various office equipment
  • Maintained appointment calendars for the CEO and other staff, including scheduling meetings
  • Maintained and updated files for the office
  • Maintained records of all appointments and meetings
  • Maintained filing system for incoming and outgoing correspondence, maintained office equipment
  • Maintained confidential files and correspondence, including scheduling meetings
  • Maintained contact with the clients and their representatives to resolve any problems or concerns
  • Maintained accurate records of patients care, conditions progress and concerns; Assisted nurses with wound dressing changes and minor procedures
  • Assist in the development of new procedures and processes for the department
  • Assist in the development of policies and procedure manual for the office
  • Assist staff with filing of paperwork and data
  • Assist all customers with any problems or questions regarding accounts and services
  • Assist supervisor with scheduling meetings
  • Assist the Director of Nursing with administrative tasks
  • Assist clients with scheduling and appointments
  • Handled all correspondence and scheduling for the Director of Operations and staff
  • Handled customer service inquiries, and maintained a high degree of professionalism
  • Handled high call-outs for the company and other clients
  • Handled a variety of clerking and office duties for the Director of Human Resources
  • Handled the reception and scheduling of meetings
  • Operated an automated mail system and handled incomingout going correspondence
  • Operated a multi phone lines system and directed all visitors to the appropriate personnel
  • Operated a cash drawer for purchases of food and supplies
  • Operated cash register and provided excellent customer services to clients
  • Operated fax machine and computer to answer incoming mail
  • Supervised a team of 5 to ensure all daily office operations were completed in a safe and timely fashion
  • Supervised all aspects of the administrative office
  • Supervised two employees and provided customer service to all guests
  • Coordinated with vendors and other staff to maintain office supply inventory and ordering
  • Served and maintained the office supplies
  • Served a wide range of clerking and office support duties
  • Served various duties such answering telephonics
  • Served as liaison between the Office of Personnel and other departments, such as the Human Resources Office, and other agencies
  • Served multiple clients in the office, answering phone lines and taking orders
  • Served customers with their banking accounts, handled cash and credit transactions
  • Served various clients in the areas of office management
  • Served a variety of duties as requested by clients and staff, such as filing,.
  • Developed and implemented a new office procedure for the department, which resulted in a decrease of staff time and increased efficiency
  • Developed spread sheets for the office, and maintained filing systems
  • Developed a new system for the office to keep all mail in order and organized
  • Developed a database of all incoming and out-patient medical records
  • Developed schedules for the office staff and coordinated travel for the office staff and volunteers
  • Developed reports and presentations for the Executive Vice Presidents and Directors of the organization
  • Developed schedules for staff, maintained and ordered supplies
  • Developed marketing strategies and coordinated with other agencies to ensure the successful completion of all projects
  • Developed monthly and annual reports for the office
  • Developed and implemented a filing systems for the Office of Personnel Management (OPM).
  • Developed, implemented policies and programs for the Office of Personnel Management (OPM).
  • Developed effective communication with clients
  • Developed excellent communication with patients
  • Developed reports for the department
  • Developed and maintained a variety of spread sheets and other documents, such as standard office procedures and company policy
  • Developed a new system for the office to be run efficiently and effectively
  • Developed an Excel spreadsheet to track the daily work of all employees
  • Developed monthly reports for the office, and assisted with all administrative tasks
  • Developed daily schedules for the staff, scheduled appointments and meetings
  • Developed daily schedules for the staff, and coordinated with other office staff to provide the best customer service
  • Developed reports for the department and assisted with other projects as assigned by the director
  • Prepared and maintained all office files for the Director of Human Resources
  • Prepared meeting minutes and agendas
  • Prepared daily correspondence and reports for the office, answered multi-line phones and routed calls to the proper department
  • Prepared payroll for all employees and maintained records of employee time cards
  • Prepared financial statements and other reports for the Director of Operations
  • Prepared and maintained records of all correspondence
  • Prepared correspondence and maintained records for the Director of Human Resource
  • Prepared, maintained records management systems and reports for the Director of Human Services
  • Prepared reports and maintained files for the Director of Operations, and other office personnel
  • Prepared agendas and coordinated meeting room reservations for all executives and staff
  • Prepared travel vouchers and processed payments for office personnel, vendors and visitors to the organization
  • Prepared daily reports for the office, answered multi phone lines and scheduled appointments
  • Prepared daily reports for the office manager, and handled all correspondence for the department
  • Created Excel spreadsheet for tracking of incoming and outbound calls
  • Created Excel spreadsheet for all office staff to keep updated on all new hire paperwork
  • Created new filing systems and procedures to accelerate the efficient flow of paperwork
  • Created a new system for the office to keep all incoming and out going calls
  • Created daily schedules for the front desk staff
  • Ordered new equipment for all offices
  • Ordered new supplies for all offices and assisted with the scheduling of all new employees
  • Ordered & maintained all medical equipment
  • Ordered new supplies and office equipment
  • Processed payments for all vendors and maintained a daily cash log
  • Processed payments for all office staff and maintained a filing cabinet
  • Processed employee paperwork and maintained office supply invent
  • Processed mail and maintained records for the Office of Personnel Security
  • Processed daily mail and maintained all office equipment, answered phones and scheduled appointments
  • Processed employee payroll and benefits
  • Processed and maintained all outgoing correspondence
  • Organized the daily schedule for all employees, scheduled appointments and meetings
  • Organized the reception desk area in a clean and professional way
  • Helped with the scheduling of meetings and events, filing documents
  • Helped organize and maintain office files
  • Helped clients with questions, problems and concerns about the program
  • Helped prepare and maintain office for new hires
  • Helped set up and maintain the receptionist desk
  • Helped plan and coordinate meetings for the office, including travel arrangements and hotel reservations
  • Helped coordinate and manage the reception area for a high profile client
  • Helped to coordinate and manage the daily operations of a large office
  • Helped organize and set up office for meetings
  • Helped the Director of Operations with administrative tasks such
  • Helped customers with any issues that arose, and made copies of documents for the company
  • Helped manage the daily schedule of all employees and the day-to -day office operations
  • Helped clients with all of hisher daily activities and errands
  • Helped create and manage the new hire training manual for all employees
  • Helped maintain the front end of store by cleaning and maintaining the front of store
  • Helped organize and maintain files for the department, including filing of documents and correspondence
  • Helped coordinate and manage the office calendar, scheduled conference calls and appointments
  • Helped manage the daily schedule of all employees, scheduled meetings and travel arrangements
  • Helped create and maintain a database of over 200,000 records and files
  • Helped callers with any problems they may be facing
  • Helped schedule appointments for patients
  • Trained all staff on new policies and procedure, assisted with all administrative tasks
  • Trained staff on the proper operation of office systems and equipment
  • Trained to work with clients in a fast pace, multi-task oriented environment
  • Trained, coached & motivated employees to meet sales and productivity goals
  • Trained over 200 staff and interns on the proper mail room procedures
  • Trained staff on computerized system, and assisted with office supplies inventory
  • Trained to handle and maintain all incoming calls for the office, and assist with all administrative tasks
  • Trained other employees on the office procedures and company standards
  • Conducted weekly conference call with the CEO and other senior executives
  • Conducted monthly staff meeting, including weekly status reports and updates
  • Conducted a daily walk-around with the client to ensure that they are comfortable and satisfied with the service provided
  • Conducted daily meetings with staff to ensure all policies and regulations were being met
  • Conducted weekly conference room reservations and maintained a database of conference rooms
  • Conducted phone calls to patients regarding insurance coverage
  • Conducted and maintained daily meetings with the office and other department heads
  • Conducted in person meetings with prospective clients and provided assistance to the client's attorneys
  • Conducted client intake and assessments
  • Conducted daily meetings with the office manager and other employees
  • Conducted meetings with the client and other departments to review the progress of their cases
  • Assisting in the coordination of meetings and events
  • Assisting patients with scheduling appointments and surgeries
  • Assisting in the daily office functions
  • Assisting clients with scheduling and filing, faxed documents
  • Assisting with the coordination of travel arrangements for staff and clients
  • Assisting staff with various clerking duties
  • Project Lead for the implementation of a web based system for the department of Human Services
  • Projected to have a permanent office in the new facility
  • Completed a daily pre-shift meeting to discuss company goals and objectives
  • Completed work order requests, and maintained the daily work schedule
  • Completed data input and maintained database for the entire organization, including all employee files and records
  • Completed a variety of clerking duties including answering multiple phone calls and directing to the appropriate staff member
  • Supported all incoming and outgoing mail
  • Supported all departments in the department, as needed; maintained office supplies and equipment
  • Supported administrative duties for the office, such answering phone and filing
  • Supported multiple supervisors and managers in the daily operation of a busy office, including answering phones and greeting clients, filing documents
  • Supported and maintained the daily operation of a multi line switchboard
  • Supported multiple supervisors and employees with administrative tasks such a scheduling, travel and expense reporting
  • Supported front-line employees with scheduling and filing of medical records
  • Supported all administrative staff
  • Supported a team of four in the development and maintenance of a comprehensive database for the department
  • Supported staff with administrative and office support tasks, as well
  • Supported administrative staff with various projects
  • Supported other departments with administrative tasks
  • Supported supervisor with scheduling and coordinating meetings
  • Responded to phone inquiries from clients and employees regarding the status of projects and updates
  • Respond to all customer questions and requests in a professional manner
  • Responded to inquiries from clients, employees and vendors
  • Responded and assisted with all administrative needs for the department, including but limited to answering phones, scheduling meetings and travel
  • Responded in a professional manner to incoming and outbound mail
  • Responded in a professional manner to customer inquiries and complaints, handled all correspondence in a timely manner
  • Responded daily to telephone inquiries from patients and staff regarding billing, claims processing
  • Responded via phone and email to all incoming calls
  • Responded professionally and patiently to the customers needs
  • Responded to incoming phone inquiries from customers and other internal staff
  • Responded and assisted with incoming phone inquiries
  • Responded to inquiries from the general contractor regarding construction, maintenance and grounds
  • Responded to telephone calls from customers and other employees
  • Responded effectively to customer needs and requests
  • Responded appropriately to the emotional and developmental concerns of students
  • Responded promptly to all client requests for assistance and resolved problems in a timely fashion
  • Responded quickly and efficiently to the needs of customers
  • Responded quickly and coursely to the customer inquiries
  • Responded as needed to questions and concerns from customers, employees or other individuals
  • Responded via telephone to customer requests for assistance with the purchase of supplies and services
  • Responded effectively to all client inquiries and concerns; maintained a professional tone at times
  • Utilized Microsoft Word and Excel to prepare correspondence
  • Utilized computer to input and update information into the database, answered phones and directed callers to the correct department
  • Utilized MS Word and Excel to create reports for the office
  • Utilized SAP to track and maintain all supplies for the department
  • Utilized extensive computer knowledge to provide administrative assistance for the Director of Human Services
  • Utilized multiple phone systems to answer and route incoming mail
  • Utilized and managed the office's calendar
  • Utilized excellent customer relations skills to ensure a pleasant and professional experience for customers
  • Utilized all Microsoft Word, PowerPoint and Outlook programs to organize, maintain records and files
  • Utilized a computer system to record and maintain records of incomingoutgoing correspondence, including mail and packages
  • Utilized Quickbooks to maintain and organize office
  • Utilized Excel to enter and distribute mail
  • Utilized my skills to provide a positive and welcoming atmosphere for customers
  • Utilized and managed the telephone directory for all of our offices
  • Utilized all Microsoft Word programs to create and distribute reports
  • Utilized time-saving and effective communication techniques to coordinate office operations
  • Utilized time-sensitive and professional communication to coordinate meetings with clients, attorneys and administrative staff
  • Utilized a variety of automated systems to process and retrieve documents
  • Utilized computer to input and update patient demographics
  • Utilized a variety of software applications to maintain and track office inventory, supplies
  • Utilized the computer to create and maintain files for the office, including filing of documents and other office related activities
  • Utilized QuickBooks to manage and maintain all accounts
  • Utilized MS Word and Outlook to organize, type letters for the office and maintain filing system
  • Utilized strong communication and problem-solver abilities to provide customer support and problem solving
  • Utilized strong organizational and interpersonal communication skills to coordinate meetings, appointments and travel for the Director of Human Resource
  • Utilized various computer software and programs to maintain records, reports,. maintained and organized files
  • Utilized multiple computer systems to enter, update and track all patient records
  • Utilized and maintained a wide range of computer software, including Word and Excel
  • Utilized excellent communication and problem resolution skills to ensure the smooth flow of information and resolved customer inquiries
  • Utilized time management and problem resolution skills to resolve issues and ensure smooth operation of the office
  • Utilized FedEx, USPS & Fed Ex to process all incoming and out going correspondence
  • Certified to handle and assist in the processing of payroll for over 100 hourly employees
  • Directed a staff of 10, responsible for the coordination and management of office operations
  • Directed calls to proper staff andor took dictating notes
  • Directed customer inquiries and requests to the proper personnel or office